What's the difference between an account, company, filing, and payer?
Your BoomTax account, company workspace, filing, and payer each serve a different purpose. Knowing the difference helps you choose where to add data and who should have access.
| Term | What it means |
|---|---|
| Account | Your individual BoomTax login. Team members use their own accounts rather than sharing a password. |
| Company | A shared workspace for your team, roles, company filings, and billing. This is different from the legal business listed as the payer on a tax form. Company access must be enabled for your account. |
| Filing | A collection of forms for a payer, a form type, and a tax year. For example, Example Services' 2025 1099-NEC forms are a different filing from its 2025 W-2 forms. |
| Payer or issuer | The person or legal business issuing the forms. Its name, address, and TIN belong in the payer or issuer section of the filing. W-2 forms use employer information. |
| Recipient | The person or business receiving a form, such as a contractor or employee. Recipient TINs are separate from the payer's TIN. |
Can one account handle multiple payers?
Yes. You can manage filings for multiple legal businesses under one account. Create the appropriate filing for each payer, form type, and tax year. A company workspace can also hold filings for multiple payers, with access controlled by team roles.
An account belongs to one company workspace at a time. You do not need a separate workspace for every legal payer.
Example
A payroll preparer can use one account and one company workspace to manage Example Services' 1099-NEC filing and Example Market's W-2 filing. Each filing keeps its own payer or employer information and recipient forms.